Data Privacy

The Initiative Creative Gaming e. V. takes the protection of your personal data very seriously. Therefore, we want you to know when we store what data and how we use them. In addition, we would like to explain your legal rights regarding the data. It is the intent of this data privacy statement to inform you of our data privacy measures.

Responsible Party

PLAY – Creative Gaming Festival
c/o Initiative Creative Gaming e. V.
Wiesendamm 59
22305 Hamburg
Tel.: +49 (0) 40 – 511 38 40

Capture of Data on this Website

You can use our online presentation without disclosing your personal data. When accessing our website, the following data is stored on our server for security purposes: your Internet service provider, the website from which you visit us, the websites that you visit from our site and your IP address. This data could possibly allow identification; however, person related utilization does not occur. The data may be used for statistical purposes, but the individual user remains anonymous. Where data is passed to external service providers, we have taken technical and organizational measures to ensure that data protection regulations are observed.


The internet pages of PLAY – Creative Gaming Festival use cookies. Cookies are text files that are stored on the internet browser of a computer system. Some elements of our website require that the calling browser also be identified after a page break. The so-called session key is stored in the cookies, which is then deleted upon exiting the session.

You may prevent the use of cookies by our website at any time by means of a corresponding setting in your internet browser and thus permanently deny the use of cookies. Furthermore, set cookies can be deleted by a web browser or other software programs at any time. This is possible with all popular internet browsers. If you disable the use of cookies in your internet browser; in certain circumstances not all functions of our web pages will be fully useable.

Storage and Processing of Personal Data

We record personal information from persons who have contacted us (for example by e-mail, and/or telephone or in conversations at events) or whose contact details are publicly available. This data retention is done in order to comply with contractual obligations, to process your requests or to allow us to maintain contacts with interested parties, public stakeholders or professionals.

The processing of your personal information such as name, address, e-mail address, or telephone number is always carried out in accordance with Data Protection Regulations (GDPR) and the Federal Data Protection Act (BDSG).

We administer your data using a database in our office, which is adequately protected by technical and organizational procedures. Your personal information is not made available in any form to third parties by us or by our authorized personnel, unless we have obtained your consent or are legally required to. Our data processing subcontractors are carefully selected and contractually bound by us to act in accordance with the GDPR on data protection.

Disclosure, Deletion, Exclusion

Data that were exclusively required to fulfill a contract will be deleted after the respective applicable statutory retention period.

You have at all times the right to free information concerning your stored personal data, its source and recipients and the purpose of their processing and the right to correct, exclude or delete the data. If at your request we inform you that we have stored your data, you can, without giving any reason, require us to delete them. If no statutory retention periods to the contrary exist, we will delete your data completely within a maximum period of four weeks. To this end as well as for other questions concerning your personal information you can contact us at any time at the address indicated below.

Data Transfer and Contract Fulfillment

We provide personal related data to third parties only if this is required by law as part of contract negotiations; for instance, to a consigned company for a delivery or to a financial institute for purposes of payment processing. Other transfer of data will not occur unless you have expressly consented to the transfer. A dissemination of your data to third parties will not take place unless you have given explicit consent, for advertising purposes for example.

Embedded Third Party Content

In some places on the website we use embedded content from third parties (Google Maps, YouTube, Instagram, Facebook, Twitter, Flickr and rapidmail).

Since the content is stored on the provider’s server, it is possible that already at the time you access content on our website, data is forwarded to the other provider. This can be prevented by using add-ons such as Disconnect, which you can install on your browser.

We have no influence on the data collected and on the data processing transactions of third parties and are not responsible for this data processing. That is, we are not responsible as defined in the GDPR and BDSG. We do not know the full scope of the data collection, its legal basis, its purposes, as well as the retention periods. Further information on the purpose and scope of data use can be found in the privacy policies of the respective providers. There you can also obtain more information on your respective rights and browser settings options for the protection of your privacy.

Privacy Policies of the Respective Providers:

• Google Inc. (for Google Maps and YouTube),
• Twitter, Inc.,
• Facebook (for Facebook and Instagram), Inc.,
• Oath Inc. (for Flickr),
• rapidmail GmbH (for Newsletter), (German)


We use technical and organizational security measures to protect your data from accidental or intentional manipulation, loss, destruction and access by unauthorized persons. In the case of collection and processing of personal data, the information is transmitted in encrypted form to prevent misuse by third parties. Our security measures are continually updated in line with technological developments.

Denial of Promotional E-Mails

The use of contact details published on this website for the sending of not explicitly requested advertising or informational materials is hereby prohibited. The site operators expressly reserve the right to take legal action in case of the transmission of unsolicited promotional information, for example spam e-mails.

Changes to this Data Privacy Policy

The further development of the internet and our internet services may also affect the handling of person related data. We therefore reserve the right in the future, within the framework of the then current data protection legislation, to change this data privacy policy and if necessary adapt it to changing computing realities. We recommend that you visit our website from time to time in order to make yourself aware of possible updates to our data privacy policy.

Contact for Data Protection (not a data security officer as defined by the GDPR)

For problems, questions or suggestions please contact us:

PLAY – Creative Gaming Festival
c/o Initiative Creative Gaming e. V.
Wiesendamm 59
22305 Hamburg
Tel.: +49 (0) 40 – 511 38 40

Right to Appeal to the Responsible Authorities

You have the right to lodge complaints at any time with a regulatory body, particularly with a regulatory body in the member country of your residence, your workplace, or the location of the putative violation, if you believe that the processing of pertinent personal data violates the GDPR or BDSG regulations.

Status of this Data Privacy Policy as of: May 28, 2018